3 proven playbooks to turn market insights into action

From Wynter Games 19, 'The Playbook We Use to Gather Target Customer Insights' by Andrew Mattock VP of Demand Gen @Apollo.io
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When I first started in demand generation, I thought I had a solid understanding of what drove our customers’ decisions. I’d confidently design campaigns based on these assumptions, only to discover later that we’d missed the mark. One day, after yet another campaign didn’t hit the expected numbers, I realized we weren’t gathering insights from the most important source—our customers. That’s when everything changed.

At Apollo.io, we’ve developed a few simple but powerful ways to gather market insights and turn them into action. These approaches not only help us understand our customers better but also guide our marketing efforts to increase conversions and optimize our strategies. Here’s how we do it, and how you can apply these strategies to your own business.

The power of customer research surveys

It all started with a simple survey. We needed to know why customers were choosing Apollo over the competition. The results were game-changing. Instead of assuming we knew what worked, we asked, and they told us—loud and clear. This process is one of the easiest ways to collect valuable market insights.

Here’s how we do it:

  • Every quarter, we send out a customer research survey to those who have converted in the last 90 days. We use Google Forms, but any tool works. The questions are designed to reveal why they chose us, their biggest fears, and how they’d describe Apollo to a friend.
  • A key insight from one of these surveys was that many people weren’t just coming to us for data; they valued us as an end-to-end platform. This insight helped us shift our marketing message, leading to an 11% increase in sign-ups.

Want to know the secret sauce? Keep your survey short, incentivize it with something like Amazon gift cards, and ask open-ended questions. The answers you get will not only help you understand your customers’ thought processes but also provide customer language you can use in your ads and on your website. How would you turn market insights into action if you discovered that customers cared more about the quality of your product than its features? You’d act on that insight, just like we did.

User testing: where friction meets fix

Ever wonder why some visitors never make it to your demo page or sign up? We did too. That’s why we use user testing to identify friction points on our website. In the past, we had misconceptions about what was holding people back—turns out, it was often the simplest things, like confusion over what a demo form meant.

For example, we learned that potential customers weren’t sure if signing up for a demo meant talking to sales or getting a free trial. Armed with this insight, we clarified the messaging on our demo page, which reduced confusion and increased conversions. This is part of our ongoing effort for B2B conversion rate optimization.

The process is straightforward: select a panel from your ICP, have them navigate your site, and ask for their honest feedback. Then, run tests to remove any friction points they identify. It’s a simple step, but the impact can be huge—at one of my previous companies, we saw a 30% lift in demo page conversions after running similar tests.

Quantitative data analysis for market expansion

Understanding your total addressable market is crucial when planning your strategy. We’ve used Apollo’s own platform to dig deep into prospect data, helping us pinpoint where our target customers are and how to reach them more effectively.

For example, when I was at Autodesk, we used this type of analysis to discover that Texas—specifically Houston and Dallas—was a major hub for our target market. Armed with that insight, we focused our efforts on executive dinners and out-of-home advertising in those cities. The result? A noticeable boost in engagement from high-value prospects. By knowing exactly where our prospects were located and what titles they held, we could tailor our strategy, making it far more effective.

This approach is especially powerful for total addressable market analysis. When you know where your future customers are, you can plan your marketing and sales efforts with laser precision, ensuring you’re putting resources in the right place.

Turning insights into action: my biggest takeaway

Gathering market insights is one thing—acting on them is where the magic happens. Whether it’s adjusting our messaging based on survey responses or improving our user experience after running tests, each insight helps us create a clearer path for our prospects to convert.

So, the next time you gather insights, ask yourself: how would you turn market insights into action? It could be as simple as tweaking your messaging or as involved as rethinking your entire go-to-market strategy. But one thing is certain—those insights are the key to unlocking higher conversions and more meaningful customer relationships.

If you’d like more details on how we gather these insights, feel free to DM me on LinkedIn—I’m happy to share the survey questions and other strategies we’ve used to grow at Apollo.

By applying these three strategies—surveys, user testing, and quantitative analysis—you’ll be able to gather the market insights that matter and use them to fuel your business growth.

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01.

Introduction

Today’s marketing leaders face a flood of software choices. Every tool promises to solve their problems, but picking the wrong one can cost their company time and money. Using Wynter, we asked 100 top CMOs from companies with 200+ employees how they make these choices. Their answers revealed something surprising: they’re not starting their search on Google anymore. Instead, they’re turning to dark social and asking trusted peers for advice. Meanwhile, AI tools are quietly reshaping how these leaders research their options, creating new decision paths that didn’t exist a year ago.

This report shows you exactly how these leaders pick their tools, where they look for information, and what makes them say “yes” to a purchase.

This year, we learnt the rules of B2B software buying have changed.
1. What’s the core problem or opportunity?
  • What’s not working in current processes?
  • What opportunities are we missing?
  • What’s the cost of doing nothing?
First, we pinpoint exactly what’s broken in our current processes—otherwise, we risk buying features we don’t actually need.
— Nipul, CMO (501–1000 employees; SaaS/Software,IT Services & IT Consulting).
We typically begin with a long list—about five to seven vendors. Then we narrow it down to three finalists once we see which solutions check the boxes on security, budget, and integrations.
— Andrew, Chief Marketing Officer, (5001–10,000 employees; SaaS/Software)
Bar chart showing where CMOs start their vendor search.
Vendor searching: the three-pronged approach
Private communities lead the way (72% of CMOs start here)Every software purchase starts with a problem.

When looking for new software, the majority (72%) of marketing leaders first turn to private groups like Slack channels and WhatsApp groups to seek out honest conversations with peers who’ve solved similar challenges.

This marks a shift in buying CMO buying behavior. Just one year ago in our first version of this report, most CMOs began their search on Google. Today, they’re heading straight to dark social where candid conversations happen beyond the reach of marketing teams.

Why are CMOs turning to “dark social” as the first touchpoint? The answer is simple: trust. Marketing leaders are craving unfiltered truth from peers, it’s word-of-mouth for the digital age. And while you may be thinking that the buzzword of ‘dark social’ has somewhat faded, the behavior has become more important than ever.
Pie chart illustrating how today’s buyers engage across multiple channels.
Follow companies on social media.
Pie chart illustrating how today’s buyers engage across multiple channels.
Read the supplier’s blog.
Pie chart illustrating how today’s buyers engage across multiple channels.
Follow founders on social media.
Pie chart illustrating how today’s buyers engage across multiple channels.
Meet representatives at events.
The message is clear:

While dark social might spark initial interest, review sites help build the confidence needed to move vendors onto the shortlist. It’s not enough to be recommended in private communities, you need the public validation to back it up.

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